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Features of Vendor Portal Design

3 min read
Features of Vendor Portal Design

Before we dive deeper into the features of Vendor portal designs, let’s help you understand what Vendor portals are.

What are vendor portals?

Vendor portals are nothing but the communication tools for businesses. Businesses use these portals to collaborate with agencies, freelancers, and any supplier.

These portals offer a way to businesses and vendors to monitor

  • the orders they have in common
  • the communicate they made
  • the issues they raised

Vendor Portal Stats

 

H2 What are the features of Vendor Portal software?

So you’d want to read the features that make great vendor management software.

 

Feature #1: The portal should automate the supplier onboarding process

Supplier onboarding feature is one of the most important features. A good vendor portal should ease up the onboarding process for suppliers.

Issues with current onboarding process

  • They are manual
  • They are time-consuming

How good vendor portal solves onboarding process

  • suppliers have self-service capabilities
  • suppliers can submit the data by themselves

 

Feature #2 The portal should manage supplier’s information

A company may need to collect data such as

  • Profiles for risk and finance assessment
  • Features of the core suppliers
  • Various nondisclosure agreements
  • Contracts from the vendors
  • Surveys of compliance

Issues with current information management

  • They’re risky
  • They don’t manage information accurately
  • They are complex to understand

How good vendor portal solves information management issues

  • conveys data safely along with submission
  • tracks and verifies through the automated processes

 

Feature #3: Portal should have a good reporting tool

A vendor portal with online registration capabilities generates visual reports for you. You can use those reports to

  • create well-informed resolutions
  • save a lot of money over worldwide operations

 

Issues with current reporting

  • there’s no visual data
  • they’re slow and cumbersome

How good vendor portal solves reporting issues

  • the system forecasts reports of outstanding bills and scheduled dates of payment
  • the system will put the bills “on hold” along with the reasons.

Feature #4: The portal should be able to reduce risk

This feature will help you in eliminating the risks. It makes sure the solutions comply with the supplier portal.

Issues with current risk reduction

  • Systems are not designed carefully to forecast risk
  • Systems are quite difficult for businesses to understand

How good vendor portal solves risk reduction issue

  • the portal automatically validates crucial supplier analytics
  • the system eliminates the manual validation efforts
  • You can safeguard your vendor’s main documents and files
  • It also lets you recognize duplicated suppliers
  • It checks suppliers’ addresses against the global standards before adding to your master file.

Feature #5: The portal should support self-service inquiry generation

Most of the vendor portals offer global support centres for your enterprise benefits.

Issues with current inquiry generation systems

  • They are not truly global despite the claims
  • They’re difficult to understand for businesses

How good vendor portal solves self-service inquiry generation

  • You can get answers on your own at any point in time across the globe
  • The system has global customer care centre that answers all your queries without having to worry about them
  • An enterprise can reduce thousands of calls with vendor portal and save their time

 

Key takeaway

It doesn’t matter whether you run a large or small company; you need systems to manage your vendors, suppliers, and anyone linked with your business.

You also want to avoid fumbling with manual management. If you have the right tools, managing vendors is easy.

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